Annex to the Statement of Management Responsibility Including Internal Control Over Financial Reporting of the Canada School of Public Service
For the year ended March 31, 2024
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Introduction
In support of an effective system of internal control, the Canada School of Public Service (the School) conducted self-assessments of key control areas that were identified to be assessed in the 2023-24 fiscal year. A summary of the assessment results and action plan is provided below.
Assessment results for the 2023-24 fiscal year
The School completed the assessment of key control areas as indicated in the following table. A summary of the results, action plans, and additional details are also provided.
A summary of the results, action plans, and additional details are also provided.
Key control
areas |
Remediation required |
Summary results and action plan |
| Contracting |
Yes |
Overall, the findings were positive, with only one issue noted related to financial management in contracting. There were no formal processes in place within the Procurement Team to ensure that contracts, if required, are renewed on time.
The Procurement Team will implement a formal process to advise clients when their contracts are close to termination and will implement a mechanism which certifies that the clients are aware of the termination date of their contracts.
|
| Receivables Management |
No |
The School did not have receivables in fiscal year 2022-23. |
| Year-End Payables |
No |
The School did not have year-end payables in fiscal year 2022-23. |
With respect to the key areas of control over contracting, the controls were mostly functioning well and provided an adequate basis for the School's internal control system. Certain issues were identified and are related to amendments of contracts that were not issued before goods or services were received. Implementation of a formal key control process was deemed necessary and corrective action will be taken during the next year.
Assessment plan
The School will assess the performance of its system of internal control by focusing on key control areas over a cycle of years as shown in the following table.
Assessment plan
| Key control areas |
2024-2025
fiscal year |
2025-2026
fiscal year |
2026-2027
fiscal year |
2027-2028
fiscal year |
2028-2029
fiscal year |
| Delegation |
No |
No |
No |
Yes |
No |
| Transfer Payments |
No |
No |
No |
Yes |
No |
| Contracting |
No |
No |
No |
No |
Yes |
| Year-end Payables |
No |
No |
No |
No |
Yes |
| Receivables |
No |
No |
No |
No |
Yes |
| Pay Administration |
Yes |
No |
No |
No |
No |
| Travel |
No |
No |
Yes |
No |
No |
| Financial Management Governance |
Yes |
No |
No |
No |
No |
| Hospitality |
No |
No |
Yes |
No |
No |
| Fleet Management |
No |
No |
No |
No |
No |
| Accountable Advances |
No |
No |
Yes |
No |
No |
| Acquisition cards |
No |
Yes |
No |
No |
No |
| Leave |
No |
Yes |
No |
No |
No |
| Special Financial Authorities |
No |
Yes |
No |
No |
No |
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