Quarterly Financial Report: July 1 to September 30, 2021
Management statement for the quarter ended September 30, 2021
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1. Introduction
This quarterly financial report should be read in conjunction with the Main Estimates and Supplementary Estimates for fiscal year 2021-2022. It has been prepared by management, as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standards: GC 4400 Departmental Quarterly Financial Report.
This quarterly report has not been subject to an external audit or review.
1.1 Authority and objectives
The Canada School of Public Service (the School) was created on April 1, 2004, when the legislative provisions of Part IV of the Public Service Modernization Act came into effect. The School is a departmental corporation in the Treasury Board portfolio, and its mission is set out in the Canada School of Public Service Act.
A summary description of the School's programs can be found it is 2021-2022 Departmental Plan.
1.2 Basis of presentation
This quarterly report has been prepared by management using expenditure-based accounting. The accompanying Statement of Authorities includes the School's spending authorities granted by Parliament, and those used by the department consistent with the Main Estimates and Supplementary Estimates for the 2021-2022 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before money can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts, or through legislation in the form of statutory spending authority for specific purposes.
When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.
The School uses the full accrual method of accounting to prepare and present its annual departmental financial statements, which are part of the departmental results reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.
1.3 Financial structure
The School has a financial structure comprised of voted budgetary authorities for program expenditures which are paid from the Consolidated Revenue Fund. In addition, the School has statutory authorities for contributions to employee benefit plans and the authority to re-spend revenues.
2. Highlights of the fiscal quarter and fiscal year-to-date (YTD) results
2.1. Total authorities for fiscal year 2021-2022
The authorities available for use in fiscal year 2021-2022 amount to $92.5 million, which comprises $65.9 million in voted appropriations and $26.6 million in statutory funding. Statutory authorities in fiscal year 2021-2022 consist of $10.2 million forecasted respendable revenue, $7.6 million respendable revenue brought forward from the previous fiscal year under the provisions of section 18(2) of the Canada School of Public Service Act, and $8.8 million for employee benefit plans. Statutory authorities have increased by $6.0 million in 2021-2022 (from $20.6 million to 26.6 million), mainly due to increased access to the School's learning products and services.
Total authorities available for use in 2021-2022 increased by $21.1 million or 29% in comparison to the $71.4 million available in fiscal year 2020-2021. The variance is mainly due to reduced supply of the Main Estimates of 2020-2021 as a result of the COVID-19 pandemic combined with an increase in respendable revenue in 2021-2022 and respendable revenue brought forward from 2020-2021.
Text version
Total Authorities
| (in thousands of dollars) |
2021-2022 |
2020-2021 |
| Vote 1 - Program expenditures |
65,854 |
50,826 |
| Contributions to employee benefit plans |
8,824 |
8,614 |
| Respendable revenue |
17,773 |
11,960 |
2.2 Planned expenditures for fiscal year 2021-2022
The School has planned expenditures of $92.5 million for fiscal year 2021-2022, consisting of $82.1 million for salaries and benefits and $10.4 million for operating and maintenance. Compared with the same quarter last year, this is an increase of $21.1 million, due to reduced supply of the 2020-2021 Main Estimates as a result of the COVID-19 pandemic.
2.3 Expenditures for the quarter ended September 30, 2021
Compared with the same quarter last fiscal year, overall expenditures decreased by $0.3 million ($19.3 million versus $19.6 million), which mainly consists of variances associated with:
- Personnel: an increase of $2.3 million is mainly attributable to annual salary increases as a result of collective agreement renewals; and
- Rentals: an increase of $0.9 million mainly due to an increase in licenses enabling online learning.
Partially offset by:
- Repair and maintenance: a decrease of $1.9 million is due to office renovation projects undertaken in the previous year;
- Professional and special services: a decrease of $1.2 million mainly due to timing differences for payments to Shared Services Canada; and
- Others subsidies and payments: a decrease of $0.5 million is mainly due to collaborative initiatives with other departments.
2.4 Year-to-Date Expenditures as at September 30, 2021
Compared with year-to-date expenditures from the previous fiscal year, overall expenditures increased by $1.7 million ($38.6 million versus $36.9 million) which mainly consist of variances associated with:
- Personnel: an increase of $3.1 million is mainly attributable to annual salary increases as a result of collective agreement renewals;
- Rentals: an increase of $1.3 million mainly due to an increase in licenses enabling online learning; and
- Acquisition of machinery and equipment: an increase of $0.5 million mainly due the acquisition of software for the development of the School's new modern learning platform.
Partially offset by:
- Repair and maintenance: a decrease of $1.9 million is due to office renovation projects undertaken in the previous year;
- Professional and special services: a decrease of $1.1 million mainly due to timing differences for payments to Shared Services Canada; and
- Others subsidies and payments: a decrease of $0.4 million is mainly due to collaborative initiatives with other departments.
3. Risks and uncertainties
The School's ability to meet its goals is dependent on the relevance and quality of its learning products, its technological capability to support access to these products, and its ability to respond to changing priorities and learning needs. The School manages financial resources prudently to be able to meet these challenges.
4. Significant changes in relation to operations, personnel and programs
Compared to the same quarter in 2020-2021, registrations for online self-paced learning increased by 77% to a total of 299,000 in the second quarter and the number of participants for virtual events decreased by 1,000 (3%), for a total of 55,000 in the second quarter.
Text version
Registrations - Online Self‑Paced Learning 2020-2021 and 2021-2022
| 2020-2021 |
2021-2022 |
| Month |
Registrations - Online Self‑Paced Learning |
Month |
Registrations - Online Self‑Paced Learning |
| July |
58,272 |
July |
87,883 |
| August |
46,957 |
August |
98,609 |
| September |
63,768 |
September |
112,339 |
|
| Total |
168,997 |
Total |
298,831 |
Virtual Participants – Events 2020-2021 and 2021-2022
| 2020-2021 |
2021-2022 |
| Month |
Virtual Participants – Events |
Month |
Virtual Participants – Events |
| July |
23,286 |
July |
12,347 |
| August |
8,297 |
August |
10,736 |
| September |
24,411 |
September |
31,467 |
|
| Total |
55,994 |
Total |
54,550 |
5. Approval by senior officials
Approved by:
(original signed by)
Taki SarantakisPresident
November 17, 2021
Date
(original signed by)
Tom RobertsChief Financial Officer
November 16, 2021
Date
Statement of Authorities (unaudited)
Statement of authorities for fiscal years 2021-2022 in thousands of dollars. Read down the first column for the authorities and then to the right for the figures for the year ending March 31, 2022, the quarter ended September 30, 2021 for fiscal year 2021-2022. The last row of the table displays the total authorities.
| (In thousands of dollars) |
Fiscal year 2021-2022 |
Total available
for use for the year ending
March 31, 2022Note* |
Used during the
quarter ended
September 30, 2021 |
Year to date used
at quarter-end |
| Vote 1 – Program expenditures |
65,854 |
9,448 |
26,575 |
| Budgetary Statutory Authority - Contributions to employee benefit plans |
8,824 |
2,206 |
4,412 |
| Budgetary Statutory Authority - Spending of revenues pursuant to subsection 18(2) of the Canada School of Public Service Act |
17,773 |
7,617 |
7,617 |
|
| Total authorities |
92,451 |
19,271 |
38,604 |
Statement of authorities for fiscal years 2020-2021 in thousands of dollars. Read down the first column for the authorities and then to the right for the figures for the year ending March 31, 2021, the quarter ended September 30, 2020 for fiscal year 2020-2021. The last row of the table displays the total authorities.
| (In thousands of dollars) |
Fiscal year 2020-2021 |
Total available
for use for the year ending
March 31, 2021Note* |
Used during the
quarter ended
September 30, 2020 |
Year to date used
at quarter-end |
| Vote 1 – Program expenditures |
50,826 |
17,490 |
32,595 |
| Budgetary Statutory Authority - Contributions to employee benefit plans |
8,614 |
2,153 |
4,319 |
| Budgetary Statutory Authority - Spending of revenues pursuant to subsection 18(2) of the Canada School of Public Service Act |
11,960 |
- |
- |
|
| Total authorities |
71,400 |
19,643 |
36,914 |
Departmental budgetary expenditures by Standard Object (unaudited)
Departmental budgetary expenditures by Standard Object for fiscal years 2021-2022 in thousands of dollars. Read down the first column for the list of expenditures and then read to the right for the figures for the year ending March 31, 2022, the quarter ended September 30, 2021, the year-to-date used at quarter-end. The last row of the table displays the total budgetary expenditures.
| (In thousands of dollars) |
Fiscal year 2021-2022 |
Planned expenditures
for the year ending
March 31, 2022Note* |
Expended during the quarter ended
September 30, 2021 |
Year to date used
at quarter-end |
| Expenditures |
| Personnel |
82,053 |
19,865 |
36,903 |
| Transportation and communications |
1,243 |
23 |
57 |
| Information |
680 |
221 |
361 |
| Professional and special services |
7,462 |
2,451 |
3,393 |
| Rentals |
2,013 |
1,112 |
1,602 |
| Repair and maintenance |
475 |
10 |
11 |
| Utilities, materials and supplies |
208 |
19 |
22 |
| Acquisition of land, buildings and works |
130 |
- |
- |
| Acquisition of machinery and equipment |
1,175 |
30 |
593 |
| Other subsidies and payments |
(2,988) |
(4,460) |
(4,338) |
|
| Total budgetary expenditures |
92,451 |
19,271 |
38,604 |
Departmental budgetary expenditures by Standard Object for fiscal years 2020-2021 in thousands of dollars. Read down the first column for the list of expenditures and then read to the right for the figures for the year ending March 31, 2021, the quarter ended September 30, 2020, the year-to-date used at quarter-end. The last row of the table displays the total budgetary expenditures.
| (In thousands of dollars) |
Fiscal year 2020-2021 |
Planned expenditures
for the year ending
March 31, 2021Note* |
Expended during the quarter ended
September 30, 2020 |
Year to date used
at quarter-endNote** |
| Expenditures |
| Personnel |
61,759 |
17,534 |
33,765 |
| Transportation and communications |
317 |
42 |
58 |
| Information |
442 |
161 |
213 |
| Professional and special services |
7,476 |
3,669 |
4,484 |
| Rentals |
801 |
185 |
282 |
| Repair and maintenance |
1,937 |
1,932 |
1,933 |
| Utilities, materials and supplies |
214 |
16 |
22 |
| Acquisition of land, buildings and works |
- |
- |
- |
| Acquisition of machinery and equipment |
1,442 |
76 |
80 |
| Other subsidies and payments |
(2,988) |
(3,972) |
(3,923) |
|
| Total budgetary expenditures |
71,400 |
19,643 |
36,914 |
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