Quarterly Financial Report: July 1 to September 30, 2023
Management statement for the quarter ended September 30, 2023
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1. Introduction
This quarterly financial report should be read in conjunction with the Main Estimates and Supplementary Estimates for fiscal year 2023-2024. It has been prepared by management, as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Directive on Accounting Standards: GC 4400 Departmental Quarterly Financial Report.
This quarterly report has not been subject to an external audit or review.
1.1 Authority and objectives
The Canada School of Public Service (the School) was created on April 1, 2004, when the legislative provisions of Part IV of the Public Service Modernization Act came into effect. The School is a departmental corporation in the Treasury Board portfolio, and its mission is set out in the Canada School of Public Service Act.
A summary description of the School's programs can be found in the 2023-2024 Departmental Plan.
1.2 Basis of presentation
This quarterly report has been prepared by management using expenditure-based accounting. The accompanying Statement of Authorities includes the School’s spending authorities granted by Parliament, and those used by the department consistent with the Main Estimates and Supplementary Estimates for the 2023-2024 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before money can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts, or through legislation in the form of statutory spending authority for specific purposes.
When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.
The School uses the full accrual method of accounting to prepare and present its annual departmental financial statements, which are part of the departmental results reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.
1.3 Financial structure
The School has a financial structure comprised of voted budgetary authorities for program expenditures which are paid from the Consolidated Revenue Fund. In addition, the School has statutory authorities for contributions to employee benefit plans and the authority to re-spend revenues.
2. Highlights of the fiscal quarter and fiscal year-to-date (YTD) results
2.1. Total authorities for fiscal year 2023-2024
The authorities available for use in fiscal year 2023-2024 amount to $93.6 million, which comprises $65.6 million in voted appropriations and $28.0 million in statutory funding. Statutory authorities in fiscal year 2023-2024 consist of $11.2 million forecasted respendable revenue, $7.6 million respendable revenue brought forward from the previous fiscal year under the provisions of section 18(2) of the Canada School of Public Service Act, and $9.2 million for employee benefit plans.
Total authorities available for use in 2023-2024 decreased by $1.3 million or 1% in comparison to the $94.9 million available in fiscal year 2022-2023. The variance is due to a decrease of $2.7 million of respendable revenue brought forward from the previous fiscal year and $0.1 million in voted appropriation, offset by an increase of $0.2 million for employees benefit plans and $1.3 million related to the timing difference in the collection of revenues.
Text version
Total Authorities
| (in thousands of dollars) |
2023-2024 |
2022-2023 |
| Vote 1 - Program expenditures |
65,624 |
62,991 |
| Contributions to employee benefit plans |
9,188 |
8,998 |
| Respendable revenue |
18,804 |
20,202 |
2.2 Planned expenditures for fiscal year 2023-2024
The School has planned expenditures of $93.6 million for fiscal year 2023-2024, consisting of $79 million for salaries and benefits and $14.6 million for operating and maintenance. Compared with the same quarter last year, this is a decreased of $1.3 million mainly due to a decrease of $1.5 million in personnel and of $1.1 million in professional and special services mostly attributable to the refocussing on Government Spending, offset by an increase of $1.3 million related to the relocation of offices in Toronto.
2.3 Expenditures for the quarter ended September 30, 2023
Compared with the same quarter last fiscal year, overall expenditures slightly decreased by $0.2 million ($19.7 million versus $19.9 million), which is mainly due to:
- Professional and special services: a decrease of $1.5 million mainly related to a timing difference in the payment of informatics services to Shared Services Canada and a reduction in training consultants.
- Other standard objects: a slight reduction of $0.2 million.
Offset by:
- Other subsidies and payments: an increase of $1.5 million related to a timing difference in the recoveries of expenditures from other departments.
2.4 Year-to-Date Expenditures as at September 30, 2023
Compared with year-to-date expenditures from the previous fiscal year, overall expenditures decreased by $1.0 million ($38.7 million versus $39.7 million), which mainly consists of variances associated with:
- Professional and special services: a decrease of $1.7 million, mainly related to a timing difference in the payment of informatics services to Shared Services Canada and a reduction in training consultants.
Offset by
- Personnel: an increase of $0.7 million mainly attributable to increase in salaries and salary retro payments due to the signed collective agreements.
3. Risks and uncertainties
The School's ability to meet its goals is dependent on the relevance and quality of its learning products, its technological capability to support access to these products, and its ability to respond to changing priorities and learning needs. The School manages financial resources prudently to be able to meet these challenges.
4. Significant changes in relation to operations, personnel and programs
On July 6, 2023, the Governor General in Council, on the recommendation of the Prime Minister announced the reappointment of Taki Sarantakis as President of the Canada School of Public Service for a term of five years, effective July 9, 2023.
5. Approval by senior officials
Approved by:
(original signed by)
Nathalie Laviades-Jodoin
A/President
November 16, 2023
Date
(original signed by)
Wendy Bullion-Winters
Chief Financial Officer
November 15, 2023
Date
Statement of Authorities (unaudited)
Statement of authorities for fiscal years 2023-2024 in thousands of dollars. Read down the first column for the authorities and then to the right for the figures for the year ending March 31, 2024, the quarter ended September 30, 2024 for fiscal year 2023-2024. The last row of the table displays the total authorities.
| (in thousands of dollars) |
Fiscal year 2023-2024 |
Total available
for use for the year ending
March 31, 2024Note* |
Used during the
quarter ended
September 30, 2023 |
Year to date used
at quarter-end |
| Vote 1 – Program expenditures |
65,624 |
17,383 |
34,118 |
| Budgetary Statutory Authority - Contributions to employee benefit plans |
9,188 |
2,297 |
4,594 |
| Budgetary Statutory Authority - Spending of revenues pursuant to subsection 18(2) of the Canada School of Public Service Act |
18,804 |
- |
- |
|
| Total authorities |
93,616 |
19,680 |
38,712 |
Statement of authorities for fiscal years 2022-2023 in thousands of dollars. Read down the first column for the authorities and then to the right for the figures for the year ending March 31, 2023, the quarter ended September 30, 2022 for fiscal year 2022-2023. The last row of the table displays the total authorities.
| (In thousands of dollars) |
Fiscal year 2022-2023 |
Total available
for use for the year ending
March 31, 2023Note* |
Used during the
quarter ended
September 30, 2022 |
Year to date used
at quarter-end |
| Vote 1 – Program expenditures |
65,730 |
9,626 |
26,706 |
| Budgetary Statutory Authority - Contributions to employee benefit plans |
8,998 |
2,597 |
5,368 |
| Budgetary Statutory Authority - Spending of revenues pursuant to subsection 18(2) of the Canada School of Public Service Act |
20,202 |
7,617 |
7,617 |
|
| Total authorities |
94,930 |
19,840 |
39,691 |
Departmental Budgetary Expenditures by Standard Object (unaudited)
Departmental budgetary expenditures by Standard Object for fiscal years 2023-2024 in thousands of dollars. Read down the first column for the list of expenditures and then read to the right for the figures for the year ending March 31, 2024, the quarter ended September 30, 2023, the year-to-date used at quarter-end. The last row of the table displays the total budgetary expenditures.
| (In thousands of dollars) |
Fiscal year 2023-2024 |
Planned expenditures
for the year ending
March 31, 2024Note* |
Expended during the quarter ended
September 30, 2023 |
Year to date used
at quarter-end |
| Expenditures |
| Personnel |
79,013 |
19,533 |
38,264 |
| Transportation and communications |
818 |
159 |
301 |
| Information |
559 |
364 |
444 |
| Professional and special services |
7,066 |
1,212 |
2,310 |
| Rentals |
5,953 |
1,188 |
1,855 |
| Repair and maintenance |
340 |
16 |
21 |
| Utilities, materials and supplies |
227 |
18 |
24 |
| Acquisition of land, buildings and works |
1,358 |
- |
- |
| Acquisition of machinery and equipment |
1,320 |
414 |
786 |
| Other subsidies and payments |
(2,988) |
(3,224) |
(5,293) |
|
| Total budgetary expenditures |
93 616 |
19 680 |
38 712 |
Departmental budgetary expenditures by Standard Object for fiscal years 2022-2023 in thousands of dollars. Read down the first column for the list of expenditures and then read to the right for the figures for the year ending March 31, 2023, the quarter ended September 30, 2022, the year-to-date used at quarter-end. The last row of the table displays the total budgetary expenditures.
| (In thousands of dollars) |
Fiscal year 2022-2023 |
Planned expenditures
for the year ending
March 31, 2023Note* |
Expended during the quarter ended
September 30, 2022 |
Year to date used
at quarter-end |
| Expenditures |
| Personnel |
80,548 |
20,116 |
37,512 |
| Transportation and communications |
908 |
77 |
110 |
| Information |
919 |
161 |
245 |
| Professional and special services |
8,204 |
2,678 |
3,994 |
| Rentals |
5,787 |
962 |
1,586 |
| Repair and maintenance |
326 |
2 |
3 |
| Utilities, materials and supplies |
197 |
9 |
21 |
| Acquisition of land, buildings and works |
- |
- |
- |
| Acquisition of machinery and equipment |
1,029 |
593 |
876 |
| Other subsidies and payments |
(2,988) |
(4,758) |
(4,656) |
|
| Total budgetary expenditures |
94,930 |
19,840 |
39,691 |
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